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What is Microsoft Teams?

Microsoft Teams is the ultimate messaging app for your organization—a workspace for real-time collaboration and communication, meetings, file and app sharing, and even the occasional emoji! All in one place, all in the open, all accessible to everyone.

Why are we implementing this?

Here's why you should use it:

• Rich chat with text, audio, video, and file sharing.

• Have a private chat to develop an idea, then share it with the entire org.

• Store all your files, docs, and more in one place.

• Integrate your favorite apps—Planner, Trello, GitHub, and many more.

What are some of the key features?

Microsoft Teams is built for real-time collaboration and communication at all levels, and it keeps all your files in one place, freeing you up to dedicate yourself to your students. With Teams, you can:

• Create and populate teams for classes, peers, or projects.

• Integrate apps you already use into the classroom—Word, Excel, PowerPoint, Planner, and so many more.

• Provide student and teacher notebooks and a real-time collaboration space with OneNote Class Notebooks that are built in to every class team.

• Create, distribute, and grade class assignments, even from your mobile device.

• Make learning more visible and accessible to the entire class with text, video, and voice, as well as fun stuff like emoji, memes, and GIFs.

Can IT Create my Teams for me?

The Microsoft Teams section creation tool is available that will create a Team’s shell for your section with your class list populated. This tool will allow you to opt in to have a Team created for any section you are assigned to. Only sections you have opted into will be created for you.

ALERT:

This tool will not merge sections like D2L. If you would like to have sections merged in Teams this can be completed by clicking the 3 dots by the team name and choosing "manage team" and then click the add button. You can add each student missing with the students c0 number which you can get from Self Serve We are looking into adding a merge enhancement in the future.

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• The Team will need to be activated before Students can access it
• All faculty will be added to the Team that are assigned to the section
• Students cannot remove themselves from a Team
• If a student is manually removed the tool will not re-add them
• All Team’s created through this tool will be archived near the end of the next term
• If you delete your Team the tool will not recreate it

I have a calendar item in Teams that says "Created by IT but there is no meeting?

This is a place holder that is generated when you are assigned to your course, It is not an actual meeting. 

You will still have to create your meetings in Teams for your classes.

What's the difference between a Team and a Channel?

A team is a group of people gathered to get something big done in your organization. Sometimes it’s your whole organization.

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Private Channels are channels that can be assigned to select members of a team and hidden from the rest of the members of a team.

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For example, the Northwind Traders team has General, Marketing, Overview, and 35 more channels. All the conversations, meetings, files, and apps in the Marketing channel have to do with marketing, and everything in this channel is visible to everyone on the Northwind Traders team.

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While channel conversations are public, chats are just between you and someone else (or a group of people). Think of them like instant messages in Skype for Business or other messaging apps.

Can I create my own Team for a project?

Click Teams  on the left side of the app, then click Join or Create Team at the bottom of your teams list. Click Create a team.

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Now that you have a new team, why not add some new channels for specific conversation topics? Or even invite guests from outside your organization to help with a project?

How do I add a team member?

If you're a team owner, go to the team name and click More options  > Add members.

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Add multiple people by typing the name of a contact group (aka a "distribution list"), security group, or Office 365 group.

How do I start a private chat?

To send a private message, first click New chat  at the top of the app to start a new conversation. Type the name of the person or people you want to chat with in the To field. Then, compose your message and click Send  .

Need to add someone to a chat that's already going on? Just click Add people  in the upper-right corner of the chat.

How do I add guests to a team?

If you're a team owner, you can invite guests from outside your organization to your team.

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Now that you have guests on your team, you might be curious to know what they can do while they're here or what settings you can change for them.

Use @mentions to get someone's attention in Teams

To get someone's attention in a channel conversation or a chat, @mention them. Just type @ before their name and then select them from the menu that appears.

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• Post something in the Team's general channel. The channel name appears bold for every team member.

• Type: 

  • @general to message everyone in the general channel

  • @team to notify everyone on that team

  • @channel to message everyone in that channel

Can I delete a message in a Teams chat?

An owner of a Team can delete member message from the Post tab in Teams.

Everyone can modify their messages by clicking the ... and edit their message in chat.

Prevent mic and camera use

Before the meeting

After scheduling the meeting and sending out the invite, the meeting organizer can disable the mics and cameras so that attendees can't use them during the meeting. All attendees (but not presenters) will join the meeting with mic and camera off. 

1. Go to Calendar and double-click the meeting.

2. Select Meeting options near the top of the screen.
   
   

3. Turn off the Allow mic for attendees? or Allow camera for attendees? toggle and select Save.
   
   

How do I add a Channel?

1. Use a General channel to share announcements and news that everyone needs. Each team has a General channel by default.
   To create a new channel, select More options (...) > Add channel.

2. Add a name and description.

3. Select a privacy level: Standard or Private. 

4. Choose to automatically show the channel in everyone's channel list.

5. When you're ready, select Add and the channel appears in your team's channel list.

How to delete a Team

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Team owners and IT admins can recover deleted teams for up to 30 days

How to Archive a Team?

1. Select Teams  on the left to see the list of your teams.

2. At the bottom of the list, select Manage .

3. In the Active list, find the name of the team you want to archive, then select More options  > Archive team.

4. To prevent people from editing the content in the SharePoint site and Wiki tab associated with the team, select Make the SharePoint site read-only for team members (team owners will still be able to edit this content).

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All of the team activity is frozen once the team is archived. No one will be able to start new conversations or reply to posts in a channel, add or remove channels, edit team settings, or add apps. As a team owner, you’ll still be able to add or remove members, update roles, and delete, renew, or restore an archived team.

Restore a team

To restore an archived team, follow steps 1 and 2 above. Then, in the Archived list, find the name of the team you want to archive, and select More options  > Restore team.

Can I recover a deleted team or channel?

Yes and yes.

To recover a deleted team, talk to your IT admin. You can show them this blog post if they need instructions.

To recover a deleted channel, go to the team name and click More options  > Manage team. Go to the Channels tab. Find the channel in the Deleted section and click Restore. All the channel conversations, files, and tabs will be restored.

How do I Add Apps to a Team?

1. On the left side of Teams select Apps and search for your favorite app or browse the app categories to find new ones.

   

2. Select the app you want, and a description screen will open. Take a moment to browse the subsections (e.g., Tabs, Messages, Personal app.) This area explains the capabilities of the app—and where it will show up in Teams, ready for you to use or configure.

   

3. To add the app, select Add. This step is the same from every location where you can add an app, but sometimes the add button will have a dropdown with a few options you can choose from for where you can add the app.

   

How do I upload files in Teams?

Upload existing files

There are two primary ways to upload existing files into your library. Both methods start by going to the files folder for your channel and both methods, by default, upload copies of your files to the channel file folder.

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Any files you upload will be accessible by any member of your Team.

Create new files

To quickly create a new Word, PowerPoint, or Excel document in your files folder click the New button and then select the kind of file you'd like to create. Give your new file a name and click create. The new file will open in Teams so you can begin editing it, and if you'd prefer to work in the desktop version of the app you'll find an Open in... button on the ribbon that will open the file there for you.

As soon as it's created your new file will be available for your team members to edit as well.

Collaborate on the files

Files stored in your team's file library are accessible to every member of the Team. In Office for the web, Office for Android or iOS, or the latest applications from Office 365, you and your Team members can collaboratively co-edit Word, PowerPoint, or Excel documents, or comment on Visio files. No need to check files out or worry about if one of your colleagues has the document open. Just open the file you need to edit and if other Team members are editing it too your changes will be seamlessly merged as you work.

Share with people outside your team

There may be an occasion when you'll want to share your file with somebody outside your team. If the file is a Word, Excel, PowerPoint or Visio file the easiest way to do that is to open the file with the appropriate Office for the web or Desktop app and click Share towards the top right corner of the window. That will open the Share dialog box where you can enter the aliases or email addresses of people you want to share with.

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Once you've shared the file, those users can edit the file in real time (unless you unchecked Allow editing in the Link Settings dialog) just like the other members of your Team can.

How do I switch between Teams? 

Once logged into MS Teams click the "TEAMS" Icon on the left menu and you will see all the teams you are currently added to

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You can now choose which Team, and all the available channels, files and messages associated to that Team

How do I Schedule Online Meetings?

You now have a calendar in Teams, and with it comes several additions that let you manage your schedule directly in Teams.

Schedule a meeting 

There are several ways to schedule a meeting: 

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On the right side of the scheduling form you will have the option to add a channel, individual people, or leave both blank to book yourself an appointment.

Make it a channel meeting 

Select New meeting and in the top right hand corner of the scheduling form, you'll find Select a channel to meet in. From the menu, you can add multiple channels.

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Scheduling a meeting in Outlook? Learn how to add Teams to your Outlook meeting.

Change the calendar view

What used to be a daily list of your meetings is now the new calendar for Teams. Switch between Day, Work week, or Week views.

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The calendar shows you everything that was scheduled in Teams, Exchange, or Outlook.

Right-click for more options

Right-click an event in your calendar to RSVP, remove it if it's canceled, or open the invitation to view the meeting details. If the event is a Teams meeting, you'll also get options to Join online and Chat with participants.

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Select Join to open the meeting settings window to confirm your preferred camera and mic settings before joining the online meeting.

How do I add someone during a meeting?

When you're in a meeting, select Show participants   in your meeting controls to see the people who were invited but haven't joined yet.

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You can also type a person's name or phone number in the search box to add someone who was not previously invited.

Can I remove an attendee from an ongoing online meeting in Teams?

You can also remove an attendee from an online meeting scheduled in Outlook and running on Teams when the meeting is in progress

1. In the meeting window, click the Participants icon to see all of the attendees.

   

2. Right-click the name of the person you want to remove.

3. In the drop-down menu, choose Remove. The attendee is removed from the meeting. 

Where do my Meeting recording get stored?

Teams meeting recordings will be stored in OneDrive or SharePoint, depending on the type of meeting. 

Channel meetings

For channel meetings, the recording will be stored in a Recordings folder in the Files tab for the channel.

The Files tab stores all files in a SharePoint site and document library for the channel. Everyone who is a part of the channel will have permission to edit and view the recording.

All other meetings 

For non-channel meetings, the recording will be stored in the Recordings folder in the OneDrive directory of the person who started the recording.

How do I delete a file from a channel?

1. Go to the Files tab in a channel.

2. Select More options    next to the file and then select Delete.
   
   
   
   To delete several files at once, select each file by clicking the left side of its row, and then select More options    next to one of the selected files.
   
   

How do I delete a file from a chat?

You can remove a file from a chat message you've already sent by editing the message (see Edit or delete a sent message for instructions).

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1. Open Files on the left side of Teams.

2. Under Cloud storage, select the cloud service where you originally saved the file.

3. Select More options    next to the file and then select Delete.

How do I recover a deleted channel file?

1. Open the channel's Files tab and select Open in SharePoint at the top of the page.

2. In SharePoint, select Recycle bin on the left side of the page. 
   This will show a list of all files deleted from every channel in the team.

3. Select the file (or files) you want to recover and then select Restore at the top of the page.

How do I recover a deleted OneDrive file?

1. Open Files on the left side of Teams and then select OneDrive.

2. Select Open in OneDrive at the top of the page.

3. In OneDrive, select Recycle bin on the left side of the page, select the file you want to recover, and then select Restore at the top of the page.

Notification tips and tricks

How to get all notifications for all activity

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• Turn off desktop notifications for activity you don’t need to respond to right away. Select either Feed only or Off.

• Hide a channel to turn off activity and desktop notifications. Hidden channels will show in your list if a message is marked important or when someone @mentions you or the channel.

• Set your presence to Do not disturb to get some quiet time. This won’t change your notification settings, but it will mute notifications until you change your presence back.

How do I change notification settings in Teams?

There are multiple ways to access and manage notifications. To further customize your notification settings, select your profile picture at the top, right corner of Teams, then select Settings > Notifications. From there you can fine-tune what notifications you receive and where those notifications show up. 

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Is there a Teams help with videos and tutorials?

In Teams on the left on the bottom of the menu pane is a  icon, when selected you will have a few options.

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