...
Now that the employee has been added to a home and role, they will be able to download a list of the specific micro-credentials they are required to complete, and then send a request to the employer to approve them for funding for those micro-credentials. NOTE: the employee will need the contact email of the person who has authority to approve the micro-credentials.
| Info |
|---|
The |
...
draft email below can be used as the starting point for creating a standard communication to send to new employees at this step of the process. |
| Expand | ||
|---|---|---|
| ||
You have been added to the [INSERT ROLE NAME] role in the [INSERT LTC HOME NAME] home in the Care Passport portal. You now need to login to your Care Passport account and download the list of micro-credentials you are required to complete before starting your new position. Follow these instructions to complete this step: https: //lambtoncollege.atlassian.net/wiki/spaces/RCTC/pages/666533889/Using + the + Manage + My + Training + Tab + to + Filter + and + Download + Your + Training + Requirements Once you have your list of required micro-credentials, you will need to request approval to have the registration fees for those micro-credentials paid for by [INSERT EMPLOYER NAME]. You do that by submitting the Corporate Employee Care Passport Training Sponsorship form: https://forms.office.com/r/x8T56W9eLX NOTE: you will need to login to your Lambton College student account to access this form. |
| Expand | ||||||||
|---|---|---|---|---|---|---|---|---|
| ||||||||
|
Step 3.1
Employee downloads their list of required micro-credentials.
Step 3.2
Referring to their list of required micro-credentials, the employee submits the Corporate Employee Care Passport Training Sponsorship form: https://forms.office.com/r/x8T56W9eLX
NOTE: users must login using their Lambton College login credentials to access this form.
Step 3.3
Employer receives an email listing the micro-credentials the employee has selected and confirms that the employee is approved to take those micro-credentials by replying "YES" to the email.
Step 3.4
Lambton College receives the employer approval and updates the employee’s account so that they can self-register in their approved micro-credentials on lambtoncollege.ca without having to pay the registration fee. NOTE: This process takes one business day.
Step 3.5
Lambton College emails the student to let them know they can now self-register.
| Expand | ||
|---|---|---|
| ||
Hello [EMPLOYEE FIRST NAME] Your employer has given approval for the Care Passport Portal micro-credentials you requested. You are ready to register for your micro-credentials free-of-charge. Please follow these instructions to register for your Care Passport micro-credentials: How to Register for Care Passport Micro-Credentials Please Note:
Before you start your micro-credentials, be sure to read these instructions: Achieving a Pass Grade in Your Micro-credentials You can track the status of your completed micro-credentials by following these instructions: Checking The Status of Your Micro-Credentials In the Care Passport Portal Please let us know if you have any questions, The Lambton College Online Education Team |
...
| Expand | ||||||
|---|---|---|---|---|---|---|
| ||||||
|
Step 4.1
Employee receives self-registration instructions via email from Lambton College.
Step 4.2
Employee registers on the Lambton College website for each of the micro-credentials they have been approved for. They will have access to their micro-credentials in D2L two hours after completing their registration.
NOTE: with the self-registration process, employees do not need to register in all their micro-credentials at the same time. It is recommended that they register for a few at a time and register for additional ones as they go, so that they do not run out of time with any of their micro-credentials.
Step 5: Employee Completes Their Required Training Micro-Credentials
Step 5.1
Employee has access to their micro-credentials for 14 days from the date of registration.
Micro-credential completions are updated at midnight each night. Completed micro-credentials are reflected in the portal at 10am on the next business day after they are completed.
If a micro-credential is completed after midnight, it will be registered as complete on midnight the following day and be reflected in the portal on the next business day after that.
Step 5.2
Employee is responsible for monitoring whether they have achieved a Pass grade in each of their micro-credentials. No notifications as sent when an employee receives a Pass or a No Pass grade.
| Expand | ||||||||
|---|---|---|---|---|---|---|---|---|
| ||||||||
|
Step 5.3
Micro-credential completions are updated at midnight each night. Completed micro-credentials are reflected in the portal at 10am on the next business day after they are completed. If a micro-credential is completed after midnight, it will be registered as complete on midnight the following day and be reflected in the portal on the next business day after that.
Step 5.4
If the employee registers for a micro-credential but does not complete it in within the 14-day access period, there is no automated system to flag this for the employee or the employer. Micro-credential completions are monitored in the Care Passport portal.
Step 5.5
If an employee has successfully completed a micro-credential but the completion is not reflected in the portal, the mostly likely cause is that the employee’s student number was not added (or was entered incorrectly) in their portal account (see Step 1.5).
Step 6: What Happens When an Employee Does Not Complete Their Required Training Micro-Credentials
...