OHRC. Ontario Human Rights Commission. (2014). Policy on preventing discrimination because of gender identity and gender expression. http://www.ohrc.on.ca/sites/default/files/Policy%20on%20preventing%20discrimination%20because%20of%20gender%20identity%20and%20gender%20expression.pdf
Privacy and confidentiality:
Maximize privacy and confidentiality of any information related to a trans person's gender identity.
Keep transgender history and medical information private and limited to relevant individuals.
Ensure all information remains exclusively with designated personnel in a secure filing system.
Identification documentation and records:
Recognize a trans person's preferred name and gender in all administrative systems and documents.
Justify any requirement for a person's "legal" name and gender in the circumstances.
Modify electronic databases and IT systems to recognize a person's chosen name and gender.
Collecting data on sex and gender:
Consider the legitimate need to collect information about sex/gender and provide inclusive options.
Allow individuals to self-identify their sex or gender identity to the greatest extent possible.
Protect any information indicating transgender status as confidential.
Policy on preventing discrimination because of gender identity and gender expression:
Develop dress code policies free from gender stereotypes and applicable to all regardless of gender identity or expression.
Ensure washroom and change facilities policies recognize the right of trans people to access facilities based on their lived gender identity.
Implement guidelines for organization gender transition to support transitioning employees effectively.
Individualized gender transition accommodation plan:
Create a transition plan in collaboration with the employee, employer, and union representatives (if involved).
Address specific accommodations needed in the workplace related to the transition process.
Discuss timelines and steps for updating employment records, informing others, providing anti-harassment measures, and offering training and support.